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Graduate Trainee

Jobs

Addis Ababa

·

2 years ago

·

Full Time

·

Other

Job Description

HST Consulting is looking for energetic and ambitious fresh graduates for one of its esteemed clients engaged in a diversified business areas.

HST is a knowledge company that provides services for clients across various industries.

HST endeavors to support its clients in solving business growth, operational, people, financial, tax, governance, risk, learning, and compliance challenges with locally relevant solutions. As a local professional service firm, HST offers best practices that fully considers its clients’ unique firm level circumstances and the macro environment they are operating in.

HST is powered by highly qualified and best in class multi-disciplinary professionals in strategy; human capital, audit, corporate finance, enterprise risk, technology, education, tax, and outsourcing services. The firm professionals are supported by up-to-date knowledge and modern technology specifically tailored to the Ethiopian business environment to provide solutions to client’s issues that matters most.

Type of Employment: Permanent

Head Count: 15

Job Requirements

BA degree in Accounting, Management, Economics, Marketing Management, Human Resources, Construction Management, Civil Engineering, Mechanical Engineering and Automotive Engineering
No work experience is required.
Analytical, problem solving, and interpersonal skills are critical.
How to Apply

We only encourage applicants who fulfill the above qualification to send their application and relevant documents by e-mail directly to HST Executive and Professional Recruitment Specialist: recruitment@hst-et.com or submit their application in person to the Human Resources Office at Wollo Sefer, Mina Building, 5th Floor until 5th of February 2021.

Only shortlisted candidates will be contacted for next stage of evaluation.

Deadline
Feb 5, 2021

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Logistics Manager

Jobs

Midregenet/former Abdurafi, Amhara

·

2 years ago

·

Full Time

·

Transportation

Minimum

Birr30614 Per Hour

Maximum

Birr35614 Per Hour

Logistics Manager
Job by Medicins Sans Frontiers - Holland (Job Id: 285312 | 104 Views)
Category: Logistics, Transport and Supply Chain Location: Midregenet/former Abdurafi, Amhara Career Level: Mid Level ( 2+ - 5 years experience) Employment Type: Full time Salary: 30,614 plus 5,500 hardship allownace

Job Description

Médecins Sans Frontières MSF-Holland

Internal/External Vacancy Announcement




· Position Title: LOGISTICS MANAGER

· No. of Positions: One

· Place of Work: Abdurafi / Midre Genet Project, Amhara Region

· Reports To (direct and functional supervision): Project Coordinator

· Terms of Employment: 6 months with possibility of extension

· Remuneration and Benefits:

- Starting Gross Salary: 30,614.00 ETB

- Medical Cover: As per the organisation’s policy

- Hardship Allowance: 25% of salary with maximum amount of Birr 5,000



Vacancy Posted from 30 January 2021 to 08 February 2021 ( 8 Working Days)



Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organisation that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.



MSF-Holland in Ethiopia currently operates in three projects (Abdurafi / Midre Genet project in Amhara Region, Wardher Project in Somali Region and Kule Project in Gambella region) with a diversified workforce.



Main Purpose / Job Summary: Planning, coordinating and monitoring all logistics related activities in the project or capital and providing support to medical assistance activities, according to MSF protocols and standards in order to ensure an optimal running of the project



General Position Accountabilities:

· Assisting the Project Coordinator or Logistics Coordinator in the definition and follow-up of logistics activities in the project or capital, in conjunction with other medical project managers in order to identify and give a response to the needs of the targeted population

· Ensuring and monitoring the implementation of logistics/technical activities in the project / capital including the following:

• Logistics: (construction, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, installation and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions)

• WHS: implementation of water, health and sanitation activities

• Supply: implementation and maintenance of an appropriate supply chain for the project

· Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts, etc.).

· Participating in the planning and implementation, together with the Logistics Coordinator, the Project Coordinator and the HR Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the logistics staff in the project / capital in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities.

· Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about use of communication tools (handsets, HF/VHF, etc.).

· Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise. For this purpose, the Project Logistics Manager will have to create an appropriate environment to facilitate security exchange of information.

· Participating in monthly reports according to guidelines



• Context-Specific Accountabilities



Ensure the following Technical related activities under his/her supervision results in optimal service for the project:

· Ensure that vehicle, energy, security, maintenance and communication policies and procedures are well documented, regularly updated, understood and adhered to by CO & project mechanics, drivers, passengers and management staff. This may involve drafting additional policies and procedures where there are gaps, and/or provide additional trainings where needed.

· Responsible for timely completion of reporting tools.

· Maintains updated total inventory overview of vehicles, generators and radio communication equipment and other technical assets of the mission, assuring proper documentation as per Log admin Kit.

· Monitors logbooks and vehicles charge sheet of drivers on a weekly basis; compiles and submits monthly report of maintenance cost summary, fuel usage, personal mileage and KM analysis and submits with recommendations to direct supervisor and Coordination functional line.

· Supervise (and assist in) the installation, maintenance and repair requirements of equipment and installations (ICT, generators, AC, cold chain, chargers/invertors, batteries, cabling, lightening..) efficiently and effectively at times liaising with coordination functional lines.

· Make sure that MSF houses, compounds, warehouses, offices and all premises are in good condition and well maintained.

· In charge of safety for all compounds, warehouses (electrical, fire, …)

· Staff supervision.



Ensure the following Supply related activities under his/her supervision results in an optimal service for the project:



Purchasing and order management:

Coordinate, monitor and follow-up all national and international purchases and orders in the field. This function involves:

· Validate the use of the supply related third parties (suppliers, transport companies ….) proposed by the supply officers or purchaser, together with the technical referents when needed.

· Lead tenders and bidding contest according MSF procedures.

· Validates contracts concluded with local suppliers together in collaboration with the finance department and supervisor.

· Ensuring that purchasing procedures comply with the requirements established by MSF and local law.

· Centralizes project orders, approving national and regional purchases up to a pre-defined threshold.

· Coordinates after approval order processing, reception and dispatch, informing the departments on the progress.

· Identify the best possible transport of goods in terms of quality, price, service and time for each type of goods and destination as well as organizing the logistics of goods transport in the project ensuring compliance with the deadlines

· Centralizes monthly stock report, analyses them and takes the necessary actions. Closely monitor the stock level (medical and non-medical) related to monthly consumption figure, expiry dates, excess drugs and possible shortages in the project.

· Coordinate, in close relation with the Medical referent in the project and the logistics coordinator, the supply chain processes and systems (order processing, order and stock management, cold chain, procurement systems), keeping accurate and updated information on stocks (expiry dates, security level, pipeline and lead times) in order to ensure availability of all the medical and non medical material and related services under optimal conditions.

Administration

· Ensures the correct implementation of the supply software and organizes training according to the needs. Ensures the quality and completeness of the Lx7 database.

Storage

· Guarantees the standardization of warehouse management of both medical and non-medical

Inventories

· In consultation with the immediate supervisor and in cooperation with Storekeeper organize 4 monthly (preferably, a week before 4M, 8M & 12 M) physical stock counts in the project.

· Ensure inventory and follow-up of the project’s fixed assets.



Team management

· Manage, coach, and supervise the logistics team, including capacity building of supervisors.



Security Impementation

· Under supervision of the Project Coordinator, implement the National Staff safety and security system

· Participate and give inputs in the preparation and revision of LSSP in the project.

· Support the Project Coordinator in identification and analysis of risk factors for security in the project area

Scan the situation, identify risks, and recommend mitigation together with security responsible.

Job Requirements

Education

Technical diploma/TVET level 4 with Competency Certification (COC)/university degree, preferably as an engineer

Experience

Essential at least two years of working experience in logistics related activities.

Essential at least one year of working experience managing teams

Desirable previous experience with MSF or other NGOs, and working experience in developing countries

Languages

Essential: English

Desirable: Amharic

Knowledge Knowledge

Excellent written and verbal communication skills

Good computer skills: MS Word and Excel

Competencies

• People Management and Development L2

• Commitment to MSF Principles L2

• Behavioural Flexibility L3

• Results and Quality Orientation L3

• Teamwork and Cooperation L3

How to Apply

Instructions for Applicants

Interested applicants should submit their nonreturnable and up-to-date CV and cover letter including clear photocopies of all supporting documents via any one of the below-mentioned locations.



Please note that only shortlisted candidates with the required experience and qualifications as well as clear and validated documentation will be called upon to attend further assessment.





Sincerity of Declarations and Documents Submitted to MSF

Use of false documents to gain employment with MSF will lead to automatic cancellation from the recruitment process and if found after employment will lead to immediate termination.



Locations to Submit Applications only through blow link

· Apply via Ethiojobs (http://www.ethiojobs.net/)

· Send an email to Abdurafi@oca.msf.org

Deadline
Jan 31, 2021

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Program Assistant (HWIP) Grade: C Department: Ethiopia Country Office, Addis Ababa

Jobs

Addis Ababa

·

2 years ago

·

Full Time

·

Business Operations

Minimum

Birr2000 Per Month

Maximum

Birr10000 Per Month

Summary Scope of Work: The Program Assistant provides support for routine programmatic, administrative and logistical activities related to implementation of projects within the Jhpiego Ethiopia office. S/he supports program officers to ensure appropriate planning and tracking of project activities. Reporting Structure Position Reports To : Program Officer Positions Supervised : None Responsibilities: All staff members of Jhpiego, regardless of the level of their responsibilities are expected to model the mission and values stated above participate in the business development process contribute to the knowledge sharing and transfer process make responsible decisions that result in time and cost containment and clear accountability Result Areas: Support Program Planning and Implementation Provide day-to-day support for planning, coordination and implementation of meetings, workshops, trainings and other related program activities. Draft relevant correspondence related to program implementation, including participant invitation letters, responses to requests from the FMOH, etc. Provide follow-up as appropriate for all correspondence, including confirming attendance of invited participants. Actively participate in the business development process by assisting in budgeting Serve as the key point person for coordination with the events management company implementing project trainings and events. Assist the PO while coordinating team meetings and assist technical staff in doing detail planning to ensure adequate time is given for preparation Assist Program Officers in updating project activity plans, looking ahead at upcoming activities and following up to ensure activities are implemented within schedule. Assist PO in tracking burn rate and budget preparation Participate in weekly program team meetings led by the Program Officer to discuss ongoing program implementation and assignment of tasks among team members. Follow progress using an activity checklist, ensure complete preparation is done and relevant stakeholders are involved and activities are implemented smoothly according to the plan. Facilitate the timely ordering and procurement of training materials, stationery, equipment and supplies required to support program activities. Liaise closely with finance and operations teams as needed. Draft and route consultant contracts and follow up as needed to ensure the timely payment for their work, including collecting all required documentation from them such as reports, invoices, etc. Coordinate logistics and planning arrangements in support of program activities; this includes but not limited to: request duplication of necessary materials, venue/loading arrangement and bookings, vehicle request, etc Provide on-site assistance at trainings, workshops and meetings, including registering attendees, providing per diem payments, settle hotel bills and other related payments and arranging all required logistics. Print and follow up the signing of the certificates by relevant signatories as per organizational standards. Any other task requested by the Program Officer and Team Leader/COP/Program Manager. Program Documentation, Monitoring and Evaluation Assist in drafting workshop preceding and event reports Check completeness of the registration and attendance sheets and assist trainers to ensure that training and participant information forms is correctly filled at all trainings conducted by the Team and that these forms are submitted to Jhpiego M&E Unit. Follow event coordinators to submit TIMS’ data and ensure appropriate recording to ensure correct data is recorded by the M&E Unit Assist the PO to maintain a hard and electronic copy of all training materials and documents developed by the team. Assist the Program Officer by providing basis input for quarterly, semi-annual and annual program reports. Assist the PO to collect trip and training reports from all local and international activities and trips in the team, file them as appropriate and upon instruction deliver to the necessary funding bodies and partners. Filing and other tasks Receive, screen, log and route all program related correspondence and maintain an effective follow up system. Draft correspondence and reports as assigned. Assist in the budget preparation process Maintain files as directed by the Country Director, Technical Leader and Program Officer. Maintain up-to date lists of names and addresses of partner organizations, officials of the Ethiopian government and hospitals. Keep Program Officer fully informed of day-to-day activities and task implementation problems as they arise.

Educational Requirements: BA degree in Business Administration, Public Administration, Public Health, Social Sciences or any other related field Four to five years’ experience in program support or comparable position Computer proficiency in MS Applications Language Requirement: (Fluent) Speaking/Reading English is required. Abilities/Skills: Excellent communication and interpersonal skills to work in a multi-disciplinary team setup;...

Required Experience:
Mid Level ( 2+ - 5 years experience

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